When you book Grayhaven Motel for a wedding or weekend event, you are booking private access to our eleven acre property from Friday at 12 noon through Sunday at 12 noon. Our Front Desk / Bar and Guest Lounge, Patio, “Camp” and other communal areas are available exclusively for your guests. An “open bar” package can be arranged during those times if desired.
We have 17 rooms on site; 5 Queen rooms, 3 King rooms, 5 Double rooms, 2 Cottages, 1 Suite, 1 Vintage Camper. Our normal overnight capacity with 2 guests per bed is 44, maximum is 50 utilizing fold outs and 4 available cots.
For event rentals there is a minimum accommodation requirement of 2 nights and all rooms must be booked for the party. The cost for a weekend property rental, in addition to accommodations, is $1500 for up to 100 guests, which includes the number of guests staying on property. There is an additional fee of $15 per person up to 125 guests.
Your event package can either include all of the rooms for two nights paid for by the booking party OR rooms can be paid for by individual guests as they book. A deposit is required to hold the rooms and all guests are required to meet the minimum booking requirements.
The Lawn has space for a 40’x40′ tent between pétanque and berm. The Camp has space for a 30’x40′ tent at the center, leaving space for tables at the edges. The Patio has space for a 20’x30’ tent and has vintage patio furniture with seating for 40.
We have a MAXIMUM CAPACITY of 100-125 guests (including guests staying on the property) for events, wedding ceremonies, receptions and retreats, depending on the exact location of your festivities.
For overflow accommodations we recommend Bed and Breakfasts & Vacation Rentals of Greater Ithaca (bbithaca.com) to house your other guests within a five to twenty-five minute drive of the Motel. We’ll be happy to point you in their direction. There is no camping allowed on site at Grayhaven Motel.
Aside from the patio, the venue is NOT furnished, so you will want to rent your own tent, tables and chairs etc to suit your exact needs and style. We do not provide outdoor ceremony chairs, although there are 5 large rustic farm tables, several picnic tables and lounge chairs you are welcome to move about the property wherever you’d like! There are several rental options in the area. We recommend Auburn Party Rental + Rick’s Rental World.
For recreation the is a bocce court, corn hole, playground, several croquet sets, and badminton; as well as 3 fire-pits, several hammocks and Adirondack chairs to lounge on, and 11 acres of walking trails to explore.
Amplified music must end by 10pm and festivities in general should begin winding down then. Everyone (including caterers and anyone cleaning up) must be entirely off property by 12am. Overnight guests are welcome to enjoy the rest of the grounds as late into the night as they’d like as long as they do not pose a disturbance to the neighborhood. We are happy to set up an after party bonfire for you as well!
Parking is available on site for up to 37 cars. Bus and shuttle drop offs are welcome and especially encouraged for large groups.
Grayhaven Motel has a bar on premise that serves beer, wine and cider. If you would like to have a bar with hard liquor, a proper event liquor license is required. Most caterers will have their own. You can also contact a local lawyer who can take care of it for you. You may BYOB for your Friday and/or Sunday events for a corkage fee to be determined in your contract, otherwise beer, wine and cider may be purchased from Grayhaven Motel.
We DO NOT require that you work with any vendors in particular, but here are some of our personal favorites: The Good Truck, Silo Food Truck, Word of Mouth Catering, Darling Cake, Plenty of Posies, Foxi Flora, Jeffrey Foote Photography, Sarah Clapp Photography.
Event insurance is required, our insurance agent recommends eventhelper.com
A 1 million liability policy is required, with Grayhaven, Inc. and Custom Deluxe LLC added as additional insured certificate holders on the policy.
Planning a wedding? We are proud to be listed as part of the Sweet Bough Wedding Collective community, along with vendors of all shapes and sizes who abide by similar principles of respect, inclusion, and compassion. The site has a growing set of resources for couples getting married in the region. We hope this can serve as a valuable resource in your wedding planning!
Email us at info(at)grayhavenmotel(dot)com with your desired date(s) and your total number of guests and we will get back to you ASAP with our availability and rates. We are of course more than happy to answer any additional questions you might have and to show you around the property in person.
Congratulations on your upcoming event and thank you so much for thinking of us!
Warmly, Alexis and Mark